Comfort Isn’t Strategy
Every time I suggest moving away from folders in SharePoint Online, someone laughs. And I understand why. Folders feel organized. They feel grown up. They feel like the responsible way to structure information. The digital version of labeled drawers and neat rows. If you grew up in file shares, folders were the system. They mirrored filing cabinets. They created hierarchy. They gave you something concrete to click into when you were not sure where to start. They feel mature. But comfort, even grown up comfort, is not strategy. A shared SharePoint library is not a filing cabinet. It is collaborative. It is indexed by search. It feeds Copilot. It supports knowledge experiences that depend on structure being interpretable, not just clickable. That difference matters more than we want to admit. Folders can work beautifully in your personal OneDrive. If you are the only one navigating that space and you understand your own logic, number things however you want. Build your maze. Save FINAL_v...